I.18 Types of reports
Accreditation is a process that results in a continuing accreditation status. Programs are required to submit the following documents as part of their commitment to the accreditation process and to allow the COA to monitor accredited programs and programs with candidacy or precandidacy status. The COA uses these documents in its efforts to monitor and evaluate a program’s compliance with the Standards.
Statistical information is gathered annually in cooperation with the Association for Library and Information Science Education (ALISE). See Section I.18.1.
Biennial narrative report
Biennial narrative reports enable the Dean to inform the COA and the Office of major developments related to the school or its program and to respond to previously asked COA questions. These reports also demonstrate the ongoing nature of a program’s planning, evaluation, and assessment processes. Programs are provided advance notice of when their biennial narrative report is due. See Section I.18.2.
A special report addresses specific issues needing clarification or improvement as called for in the Decision Document. It may also involve a presentation by representatives of the program and the institution to the COA. The COA may also request a special report following its review of the interim narrative and/or statistical report. See Section I.18.3.
An annual progress report is required of precandidate and candidate programs and of programs with conditional status after a plan for removal of conditional status is accepted by COA. See Section I.18.4.
The Program Presentation is a self study prepared by the program as part of the comprehensive review process. This document describes the program; describes its compliance with the ALA Standards for Accreditation; analyzes the program's strengths, weaknesses, and challenges; and sets forth the program’s plans and goals for future development and continued compliance with the Standards. See Section II, Guidelines for the Program Presentation for detailed information.
I.18.1 Statistical reports
Annual statistical reports are due in the Office of Accreditation by December 1. If December 1 falls on a Saturday or Sunday, the reports are due on the first weekday following the weekend. The statistical elements requested include information such as student and faculty demographics and program finances. The COA reviews these reports to analyze trends in individual programs and in library and information studies education in general. The Office for Accreditation and the COA cooperate with ALISE in collecting these statistical data.
The COA reviews statistical reports annually at its regularly scheduled spring meeting, usually in mid-April. Normally, the COA only acknowledges receipt of a program’s statistical report. If a report is incomplete or contains information or trends that warrant explanation, the COA may request further information or may require a special report.
I.18.2 Biennial narrative reports
The Office notifies the Dean in advance when a biennial narrative report is due. This report enables the Dean to inform the COA and the Office about major developments related to the school’s program(s) and to respond to COA’s questions. The report also demonstrates the ongoing nature of the school’s planning, evaluation, and assessment processes as well as their effectiveness. Reports are due in the Office for Accreditation by December 1. If December 1 falls on a Saturday or Sunday, the reports are due on the first weekday following the weekend.
At its regularly scheduled spring meeting, the COA reviews each biennial narrative report and responds to each program based on the information it contains. The COA sends its response to the Dean of the program. If the Dean has concerns regarding the COA’s response, he or she may respond with additional information or documentation for review at the COA’s next regularly scheduled meeting. The Dean may also request a meeting with the COA. This request must be made no later than six weeks before a regularly scheduled COA meeting.
See required reporting for accreditation for instructions regarding formatting, content, and submission of biennial narrative reports.
I.18.3 Special reports
Special reports should be submitted electronically by the deadline indicated in the Decision Document or other correspondence from the COA. The Dean should work with the Director in addressing any questions regarding the content and format of the special report.
I.18.4 Progress reports
Programs with precandidacy or candidacy status must submit an annual report to indicate what progress the program has made toward reaching its objectives, obstacles it has encountered, and its plans to address these obstacles. Programs with conditional status must submit an annual progress report after a plan for removal of conditional status is accepted by COA. Progress reports are due in the Office for Accreditation by December 1. If December 1 falls on a Saturday or Sunday, the reports are due on the first weekday following the weekend.
See required reporting for accreditation for instructions for formatting, content, and submission of progress reports.