III.8 Timeline for Program Presentation review and ERP report

See Section I.24 for a timeline of the comprehensive review.

Timeline for Program Presentation review and ERP report
4 months before scheduled visit
  • The Dean sends a draft of the Program Presentation (PP) to the Director and Chair.
  • The Chair shares individual chapters of the draft PP with panelists for input.
  • The Chair and the Director consult with the Dean regarding the draft to ensure that the PP addresses the standards and contains sufficient information and evidence to conduct an effective review.
  • The Chair initiates planning of assignments and scheduling for the site visit.
  • The Chair and the Dean begin drafting an agenda for the visit and discussing the documents and other evidence needed for the on-site review.
6 weeks before scheduled visit
  • The Chair notifies the Dean of any additional documents or evidence needed for the review.
  • The Dean sends the Program Presentation to the Director and to each ERP member.
  • The Chair and the Dean consult on the agenda for the site visit.
  • The Chair assigns responsibilities to all panel members;
  • ERP members begin their review and analysis of the Program Presentation.
Site visit  
3 weeks after site visit
  • The Chair sends a draft of the ERP report to the Dean, the panel members, and the Director. Each recipient is invited to offer corrections to any factual errors in the draft report.
4 weeks after site visit
  • The Dean sends any corrections of factual errors in the draft ERP report to the Chair and the Director;
  • The Chair works with the ERP to revise the draft report as needed to incorporate factual corrections and to produce the final report.
5 weeks after site visit
  • The Chair sends the final ERP report to the Dean, the Director, and all ERP members.
6 weeks after site visit
  • The Dean has the option to send a response to the ERP report to the Director and the Chair. The Chair sends copies of the response to the ERP members.
At the next regularly scheduled COA meeting
  • The Chair and the Dean and/or other representatives of the school meet with the COA.
  • The COA considers all the information and makes an accreditation decision.
6 weeks after the COA decision
  • The Director sends copies of the Decision Document to ERP members.