A.5 Elections and Appointments and Attendant Responsibilities (Old Number 4)

 

 


A.5.1 Vote Tallies: Publication (Old Number 4.1)

A complete report of the votes cast for the candidates for Councilor-at-Large and officers of ALA shall be listed in American Libraries.  

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A.5.2 Candidates: Statements of Concern (Old Number 4.2)

The ALA ballots for the positions of ALA Officers and Councilors shall be accompanied by short statements of each candidate’s professional concerns.

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A.5.3 Executive Board Vacancies (Old Number 4.3)

When a vacancy exists on the Executive Board for which an election is to be held, the two candidates receiving the highest and second highest number of votes are elected to regular three-year terms and the candidate receiving the third highest number of votes is elected to fill the vacancy. The same procedure applies should there be more than one vacancy.

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A.5.4 Member Service Policy (Old Number 4.4)

No person shall concurrently serve in more than three separate positions. Governing board, committee, liaison, subcommittee, and other responsibilities which require service in another position (e.g., service on a committee which entails assembly representation) are not in conflict with this policy. Appointment procedures and forms used at all stages of the appointment process shall remind members of their responsibility to adhere to this policy.

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A.5.5 Requirements for Committee Service (Old  Number 4.5)

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A.5.5.1 Membership (Old Number 4.5.1)

Except as specifically authorized (see Constitution and Bylaws VIII, Sec. 4) members of all ALA and unit committees, task forces, and similar bodies must be members in good standing of the group's parent organization.

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A.5.5.2 Participation (Old Number 4.5.2)

Members of all ALA and unit committees, task forces, and similar bodies are expected to participate in the work of the group. Participation includes both attendance at synchronous meetings scheduled in conjunction with the Midwinter Meeting or Annual Conference or at other times during the year, as well as contributions through asynchronous communication methods that may be utilized by the group outside of formal meetings. Attendance at meetings may be in person, or through other means that enable synchronous communication.

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A.5.5.3 Provision of Explanation of Absences (Old Number 4.5.3)

Members of all ALA and unit committees, task forces, and similar bodies are expected to provide explanation of their absences and/or inability to participate to the committee chair or unit secretary. Failure to provide adequate explanation of absences from two consecutive synchronous meetings or to participate otherwise in the work of the committee constitutes grounds for removal, upon request of the chair and approval of the appropriate appointing official or governing board.

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A.5.6 Conflict of Interest: Executive Board (Old Number 4.6)

Members of the Executive Board shall not use their Board or Association relationships for their personal gain. To ensure recognition of this responsibility, any Board member aware of a conflict of interest with a matter coming before the Board or any of its committees shall bring this to the attention of the Board or committee, shall not vote on the subject or attempt to influence the vote of others and shall not be counted in determining the quorum if that has not already been established for the meeting. These points shall be recorded in the Minutes of such meetings. See “Policy Reference File” for full statement adopted by Council, June 30, 1980, which is read at every first meeting of the new Board. - PDF, 8 pgs)

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A.5.7 Members Serving as Independent Contractors (Old Number 4.7)

ALA may secure the services of members on a fee for service basis as independent contractors. Members who serve as independent contractors will enter into contractual arrangements to provide services to ALA or any of its units or components. In the Association-contractor relationship, the contract will include mutually agreed-upon parameters for the work of the member contractor. The member as contractor reports to and is accountable to the Association’s project director. The contractual arrangement may also provide for reimbursement of expenses.

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A.5.8 Amendments to Constitution and/or Bylaws (Old Number 4.8)

Amendments to the Constitution and/or Bylaws, when placed on the ballot, will be accompanied by pro and con statements of not more than 250 words each, such statements to be prepared by two Council members (who voted on opposite sides of the issue as indicated by their voting record) appointed by the president. Since two affirmative votes of Council at consecutive meetings are required to pass an amendment to the ALA Constitution, the voting records for both required votes should be consulted to ensure that councilors are identified to prepare the pro and con statements for the ballot.

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