ALA Council Actions January 2008

Sunday, January 13, 2008
10:45am-12:15pm
Pennsylvania Convention Center, Ballroom B
Philadelphia, PA

ADOPTED, ALA CD#2, 2007 ALA Annual Conference Council Minutes.

APPROVED, the following slate of candidates for the ALA Executive Board Election: Diane R. Chen, Library Information Specialist, Hickman Elementary School, Nashville, TN; Dora T. Ho, Program Specialist, Los Angeles Public Library, Los Angeles, CA; Em Claire Knowles, Asst Dean, Simmons College, Boston, MA; Frances R. Roscello, Roscello Associates, Rensselaer, NY; Pamela C. Sieving, Informationist, NIH Library, Bethesda, MD; Thomas L. Wilding, Associate Professor of Practice, University of Arizona, School of Library Science, Tucson, AZ; Joseph M. Eagan, Branch Manager, Olney Branch, Olney, MD, was nominated from the Council floor.

REFERRED, ALA CD# 7, Resolution on Member Access to Electronic Lists of the American Library Association, which read:  “That all electronic lists of the American Library Association shall henceforth be available for read-only access to all members of the Association.  Closed lists may be established only for the discussion of matters affecting the privacy of individuals or institutions; and that this resolution shall be implemented on ALA servers as soon as the ALA Executive Director deems feasible,” to the Task Force on Electronic-Member Participation.

ALA Council II
Tuesday, January 15, 2008, 9:15am-12:45pm
Pennsylvania Convention Center
Philadelphia, PA

VOTED, To adopt the following four (4) action items contained in ALA CD#17, Policy Monitoring Committee Report:

Item #1. Based on ALA CD#20.9 (2007 ALA Annual Conference), submitted by the Committee on Legislation and adopted by the ALA Council, the PMC recommends that the Principles for Digital Content be added to the ALA Policy Manual in the following manner: Create a new heading Electronic Environment as 50.15.  Renumber Principles for the Networked World as 50.15.1. and add Principles for Digital Content as 50.15.2.

Item #2. Based on ALA CD#37.1, (2007 ALA Annual Conference), submitted by the Committee on Membership Meetings and adopted by the ALA Council, the PMC recommends that the first paragraph, line six of ALA Policy 7.4.10 be revised as follows:

“…Agendas of membership meetings shall provide priority to discussion of membership resolutions during the second part of the meeting….”

Item#3.  That terminology denoting the library professional in the ALA Policy Manual be regularized, to the extent possible, to “Library and Information Studies;” and that PMC bring specific recommended changes to Council at Annual Conference.

Item#4.  That a single, comprehensive statement regarding the circumstances and positions that require ALA personal membership be created and added to the ALA Bylaws be referred to ALA Constitution and Bylaws Committee.

VOTED, That the Executive Board re visit the campaigning guidelines/policy and report back to Council at the 2008 ALA Annual Conference.  (Guidelines for Campaigning by Candidates for ALA Office, ALA CD#48)

REFERRED, The following motion: “That the scheduling of ALA Council sessions end on Tuesday as the last Council meeting beginning at the 2009 ALA Midwinter Meeting,” to Budget Analysis and Review Committee (BARC) for further discussion given financial issues and report back to Council at the 2008 ALA Annual Conference:  (Council Orientation Committee Report, ALA CD#40)

ADOPTED, The following revisions to the 1992 Standards for Accreditation of Master’s Programs in Library and Information Studies, as identified in ALA CD#47-47.1:

1. The enhanced emphasis on systematic planning as an essential component in the accreditation process, as expressed in the new paragraph comprising lines 61-70 of the Foreword and in lines 118,167, 366, 391 and 500.

Rationale:  The essential nature of planning is encapsulated in the Standards statement that “institutions seeking accreditation of master's degree programs in library and information studies have an obligation to use the results of their evaluations for broad-based, continuous program planning, assessment, development, and improvement” (Standards Foreword) COA has for some time been concerned that programs have failed to completely integrate systematic planning for program success into the Program Presentation and related documentation of program activities.  This failure to adequately address systematic planning can lead to noncompliance with Standard I.  The section of the Standards that addresses the nature of planning has been expanded and added to the Foreword to the Standards.

2. The incorporation of terminology linking compliance with the Standards to student learning outcomes in lines 1 to 8, 56 and 97 of the Foreword and line 121.

Rationale: The use of the term outcomes was emerging at the time of the drafting of the 1992 Standards, but had not yet been established as standard terminology.  The expression used in the 1992 Standards is “educational results to be achieved.”  Both the 2002 Subcommittee report and the collective experience of COA suggested the need to incorporate terminology reflective of the universal adoption of the term outcomes.

3. The updated language related to diversity through the paragraph at lines 107 to 111 of the Foreword and lines 147-51, 187, 237, 273-4, and 483-85.

Rationale:  The 1992 Standards include consistent use of the expression “multicultural, multiethnic, and multilingual.”  COA and the Subcommittee found this expression, while sweeping, to nonetheless lack inclusiveness.  The updating process concluded that any enumerative approach to describing diversity would not be as inclusive as is ALA’s policy 60, in particular, 60.5.

4. The replacement of the term “evaluation” with “assessment,” at lines 30 and 59 of the Foreword, and line 251.

Rationale:  “Assessment” is the current term for describing quality assurance in learning environments, particularly in reference to the achievement of student learning outcomes.

5. The revised version of the Standards with explicitly numbered paragraphs.

Rationale.  This version has been available from the ALA Web for quite some time and has proven useful to COA, to programs, and to external review panels.

ADOPTED, The following revisions to the ALA Code of Ethics as identified in ALA CD#38):

Article III: “We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.”

Article IV: The proposed version reads: “We respect intellectual property rights and advocate balance between the interests of information users and rights holders.”

Article V: “We treat co-workers and other colleagues with respect, fairness, good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.”

VOTED, To bestow ALA honorary memberships upon the following persons: Pat Mora, Peggy Sullivan, and Effie Lee Morris.

ALA Council III
Wednesday, January 16, 2008, 8:00am-12:30pm
Pennsylvania Convention Center
Philadelphia, PA

ADOPTED, Memorials for Joanne Goodman, ALA M#1; Cynthia B. Duncan, ALA M#2; Barbara Will, ALA M#3; and Robert L. Oakley, M#4.

ADOPTED, Tributes for the Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries (ACRL), a division of the American Library Association (ALA), on the occasion of the 50th Anniversary of RBMS, ALA T#1 and Lynn El-Hoshy, ALA T#2.

ELECTED, To a three-year term (2008-2011) on the Executive Board:  Diane R. Chen, Library Information Specialist, Hickman Elementary School, Nashville, TN; Em Claire Knowles, Asst Dean, Simmons College, Boston, MA; and Joseph M. Eagan, Branch Manager, Olney Branch, Olney, MD.

ADOPTED, ALA CD#41, Resolution in Support of Women as Caregivers in the Workforce, which read: “That the American Library Association recognizes the responsibility of libraries to help all employees that are family caregivers; and that the American Library Association will form a task force to study and recommend to the Council of the American Library Association specific programs that libraries can use to support their employees who are family caregivers.”

VOTED, To adopt the following two (2) action items contained in ALA CD#27, Committee on Organization Report:

Item #1. To establish an Advocacy Committee:  Charge: To support the efforts of advocates for all types of libraries to develop resources, networks and training materials for advocates at the local, state and national levels; to work closely with the Office for Library Advocacy, the Public Information Office, and other ALA offices, units and committees, and with external groups to integrate advocacy efforts into the overall planning, priorities, and policies of the association; and to cultivate future leadership in order to sustain and enhance the advocacy efforts of the association.  Composition:  To be composed of 13 ALA members.  Terms would last for two years, on a staggered basis, so that 6 members would end their term at the close of the 2009 Annual Conference, and the remaining 7 would end theirs at the close of the 2010 Annual Conference

Item #2. Reports on Demographic Information for ALA Committee Nominees and Appointees:  The President-elect, as chair of the Committee on Appointments and the Committee on Committees, shall present a preliminary report at Midwinter Meeting and a final report at Annual Conference to the ALA Council that provides demographic information about members who a) volunteered to serve on, and b) who were appointed to committees.  This information shall include but not be limited to:
          •Type of work place and work activity;
          •Years of membership in the association;
          •Division and Round Table memberships;
          •Geographic (State/Province) Location

DEFEATED, A motion that any candidate for an elected or appointed position within ALA shall refrain from any committee or board activity that could advance—or appear to advance—his or her candidacy. (Committee on Organization Report, Item #3, ALA CD#27)

VOTED, To adopt the following three (3) action items contained in ALA CD#25, Constitution and Bylaws Committee Report:

Item #1. ALA affiliate status for the Seminar on the Acquisition of Latin American Library Materials (SALALM) and for the Online Audiovisual Catalogers: the Internet and AV Media Catalogers Network (OLAC).

 Item #2. That the ALA Constitution Article VIII, Section 2. Vacancy. Be revised to read:

          “a. President-elect.  When a vacancy occurs in the office of president-elect, or when an elected incoming president-elect withdraws or is unable to serve before the assumption of office, then the Executive Board shall appoint an individual to serve in such office, or to assume such office, subject to a confirmation mail vote by Council.  Until the individual is confirmed by Council, they shall serve in an acting capacity.

          b. Treasurer. When a vacancy occurs in the office of treasurer, or when an elected incoming treasurer withdraws or is unable to serve before the assumption of office, then the Executive Board shall appoint an individual to serve in such office, or to assume such office, subject to a confirmation mail vote by Council.  Until the individual is confirmed by Council, they shall serve in an acting capacity.  The position of treasurer shall be filled by regular election at the next election, unless at the time of appointment the next regular election is less than four (4) months away, in which case the position of treasurer shall be filled at the following election.”

Item #3. ALA Constitution Article VIII, Section 5, Terms of Office.  Be revised to read:
“All officers and elected members of the Executive Board shall serve until the adjournment of the Annual Conference that follows the selection of their successors.”

ADOPTED, ALA CD#20.1 , Resolution on Government Printing Office FY2009 Appropriations, which read: "That the American Library Association (ALA) urges Congress to reaffirm the federal government's responsibility to provide no-fee access to federal government information in formats most appropriate to the public's needs; and that the ALA urges Congress to fully fund the United States Government Printing Office appropriation for FY 2009 at the level requested by the Public Printer."

ADOPTED, ALA CD#20.2, Resolution on Tribal College Library Membership in the Federal Depository Library Programs (FDLP), which read:  “That the American Library Association (ALA) supports the membership of tribal colleges in the Federal Depository Library Program; and that the ALA works with the Government Printing Office (GPO) to assist all tribal colleges interested in joining the FDLP.”

ADOPTED, ALA CD#20.3, Resolution on Safeguarding Electronic Government Information and E-Government in Times of Disasters, which read: “That the American Library Association urges governments at all levels to create adequate disaster recovery plans and maintain redundant systems in order to effectively facilitate the wide-spread use of e-government, and to enable libraries to provide access to reliable resources; and that libraries are essential government service providers and should be given priority access to electrical and telecommunications connections during times of disasters to facilitate community and emergency aid response.”

ADOPTED, ALA CD#20.4, Resolution Opposing Postal Rate Increases for Small Circulation Publications, which read: "That the American Library Association calls upon Congress to support the democratic value of promoting a wide diversity of speech by redressing the dramatic rate increases of 2007 and passing legislation to protect against future disproportionate rate increases."

ADOPTED, ALA CD#20.5, Resolution Commending the FBI Whistleblower who Exposed Abuses on the Use of Exigent National Security Letters, which read:  "That the American Library Association commends Mr. Bassem Youssef for bringing these serious abuses before the ALA and the American public; that the ALA supports and defends Mr. Youssef's right to report on FBI abuses; and that the ALA urges the FBI to desist from any retaliation against Mr. Youssef for speaking before us; that the ALA communicates these concerns to the Attorney General and the Director of the FBI; and that the ALA continues to ask Congress to restore and maintain civil liberties, correct the abuse and misuse of National Security Letters and protect the rights of whistleblowers against retaliation."

ADOPTED, ALA CD#20.6, Resolution on Full Funding for the Federal Digital System, which read: “That the American Library Association (ALA) urges Congress to renew its commitment to full deployment of the Federal Digital System and related functions and services, including cataloging support; and that the ALA urges Congress to fully fund future GPO appropriations requests that are essential to the deployment of the Federal Digital System and to the GPO’s Title 44 obligations.

APPROVED, the FY2009 programmatic priorities (ALA CD#13, FY2009 Programmatic Priorities) for the American Library Association:
          •Diversity
          •Equitable Access to Information and Library Services
          •Education and Lifelong Learning
          •Intellectual Freedom
          •Advocacy for Libraries and the Profession
          •Literacy
          •Organizational Excellence

ADOPTED, ALA CD#36 Revised, Resolution on Providing Accessible Workstations at American Library Association Meetings and Annual Conferences, which read: “That the ALA Executive Director work with the Association of Specialized and Cooperative Library Agencies (ASCLA) to assess and define measures to facilitate access to computer workstations and other accommodations for persons with disabilities during midwinter meetings and annual conferences; and that the ALA Executive Director implement such measures as soon as possible.

ADOPTED, ALA CD#42, Resolution on the Crisis in Kenya, as the “Resolved” clause was amended to read: “That the American Library Association calls for an end to the violence in Kenya, a return to press and broadcasting freedom, and the right to peacefully assemble for the people of Kenya."

ADOPTED, ALA CD#45, Resolution to Remove Specific Dues Amounts from the ALA Bylaws, which read: “That specific dues figures be removed from the ALA Bylaws, and that the Constitution and Bylaws Committee, in consultation with the Membership Committee, be directed to develop a plan whereby specific dues figures may be removed from the ALA Bylaws, while assuring that the interests of ALA members are protected in any process or policy developed; and that the Constitution and Bylaws Committee report back to Council with the plan, no later than Midwinter, 2009.”

ADOPTED, ALA CD#44, Resolution on the confiscation of Iraqi documents from the Iraq Archives, which read: “That ALA condemns the confiscation of documents from the Iraq National Library and Archive by the United States and British forces and strongly advocates the immediate return of all documents; and that ALA calls for the United States Government to honor the Hague Convention for the Protection of Cultural Property in the Event of Armed Conflict and its Second Protocol.”