Financials


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Treasurer’s Annual Report

jim neal

Jim Neal, ALA Treasurer

The Executive Board and Council at the 2009 Midwinter Meeting in Denver developed the FY 2010 budget within the context of an expanded list of programmatic priorities as approved. They were as follows:

  • Diversity.
  • Equitable Access to Information and Library Services.
  • Education and Lifelong Learning.
  • Intellectual Freedom.
  • Advocacy for Libraries and the Profession.
  • Literacy.
  • Organizational Excellence.

ALA entered FY 2010 understanding the implications of a faltering economy in FY 2009 for the status of libraries, librarians, and the profession. The FY 2010 budget carried a 3% budget reduction in General Fund units, which was implemented in the fall of 2009 and carried over into FY 2010. Management and staff were all on high alert for the need to make some mid-year budget adjustments if the economy continued to falter. By the time the six-month results were in and analyzed, it was clear that such adjustments would be necessary. In the General Fund budget of $28.1 million, management projected a revenue shortfall of $2.0 million. Most of the revenue shortfall was in Publishing ($963,000) and Conferences ($901,000). This shortfall was to be made up with corresponding expense reductions that included the following:

  • Open Positions
  • Publishing
  • Travel
  • Furlough Salary/Benefit Savings (2 weeks)
  • Use of Reserves

Management and staff embraced the steps that were necessary to see the Association through a difficult situation as sacrifices were made across the entire Association. Thanks to the hard work of management and staff, the plan for the mid-year adjustments was achieved. The General Fund ended the year with a minor loss of ($8,027). In doing so there was no need to use the Board reserves or implement a second proposed furlough week. In fact, due to the year-end results, at management’s recommendation, the Executive Board approved the reinstatement of the salary that staff did not receive due to the furlough week.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

FY 2011 Financial Results

ALA’s Financial Value Proposition

To develop and deploy the financial resources that support the strategic plan and delivery of programs responsive to member needs and the improvement of library service.”

The FY 2010 budget represented the harsh reality of working in one of the worst economic environments facing libraries and the library profession in quite a few years. The shift in conditions was swift and unrelenting. The worldwide economic recession, often called “The Great Recession,” forced government agencies at all levels, as well as corporations and non-profit organizations to dramatically modify their spending due to significant reductions in tax revenue.

In spite of this difficult situation, ALA is still well positioned to tell the story of how the Association, libraries, and librarians are and will continue to support the needs of society despite the challenges. Evidence suggests that increased advocacy and advocacy support at the national, state, and local levels actually helped to reduce the severity of budget cuts on thousands of libraries and provide for enhancement and marketing of current products and services. Additionally, the FY 2010 budget includes significant downward expense adjustments based on:

  1. Changes in current business models.
  2. Technology use.
  3. Increased operating efficiencies.

Programmatic Highlights

  • Successful national division conferences by AASL and PLA.
  • Successful ALA conferences in Boston and Washington, D.C., which supported ALA programs by generating $1.2 million in net revenue.
  • Spectrum Presidential Initiative moved closer to its goal of $1 million.
  • Washington Office hosted a number of webinars on advanced Advocacy training.
  • ALA received a $2 million three-year extension from the Bill & Melinda Gates Foundation to continue the Public Library & Technology Access Study.
  • ALA Connect is fully operational and moves into phase 2.
  • Online Guide to Reference fully operational.
  • Support for increased electronic participation by members in Annual Conference and Midwinter Meeting committee activities.
  • New support staff certification program implemented.
  • Major Gates grants to the Public Library Association (for advocacy training), to the Office for Research and Statistics (for library funding study), to the Washington Office (for connectivity training), and to the Public Program Office (for a variety of activities).
  • Continued growth in online CE programs as provided by divisions and offices.

FY 2010 Financial Factoids

  • ALA’s net assets improved by $3.1 million (11.8%) to $29.7 million.
  • The revenue-producing units Publishing and Meetings & Conferences contributed $2.2 million in combined net revenue, essentially the same as in FY 2009.
  • General Fund dues increased marginally by $48,944 (0.8%) to $5.9 million.
  • Operationally, total ALA revenues declined by $1.7 million (-3.2%) to $52.5 million, while total ALA expenses declined by $3.3 million (-6.2%) to $50.2 million.
  • Long-term investments improved by $1.8 million (6.8%) to $28.8 million due to market performance and an overweighting in fixed income securities.
  • General Fund Net Asset Balance remained essentially the same at $2.9 million.

Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

American Library Association Consolidated Statement of Operations and Changes in Net Assets

Year Ended August 31, 2010

Download PDF file 19K (preview below)

american library association consolidated statement 2010


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Summary of Operations—Total ALA (All Funds)

ala statement of operations -- revenues

For the FY 2010 ALA generated total revenues of $52.5 million, which is a decline of $1.7 million (-3.2%) compared to FY2009. The biggest change was in Grants & Awards, which declined by $3.2 million (-27.2%) to $8.6 million. This was due primarily to the lower number of grants and awards secured during the year compared to FY09. Also contributing were reductions in subscriptions ($319,580) in Booklist/Booklinks, lower interest and dividends ($291,580) resulting from declining interest rates during the year, and other miscellaneous revenue ($372,742), consisting primarily royalties. These declines were slightly offset by gains in meetings & conferences ($2.1 million) resulting from two national division conferences during the year compared to only one in FY09.

ala statement of operations expenses

Total expenses for the year declined by $2.9 million (-5.2%) to $51.9 million, with the most significant decline occurring in outside services of $1.4 million or -15.8% as fewer contractors were used as production activities in Publishing were adjusted to meet projected revenue forecasts, as well as, in ITTS. Closely related is a reduction in general operating expenses, which declined by $904,308 or -16.0%, primarily in reduced mailing costs related to the administration of fewer grants. Expenses in Meetings & conferences also fell by $418,923 or -5.8% as efforts were made to minimize these costs as much as possible in view of the depressed economic climate.

On an operating basis, net operating income was $2.3 million. This is an improvement of $1.6 million over FY 2009.

Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Statement of Financial Position—Total ALA (All Funds)

Total Assets

total assets

For fiscal 2010, the Association’s total assets declined marginally by $388,086 (-0.6%) to $66.7 million. The major offsetting changes occurred in two areas: Grants Receivable and Long-Term Investments. Grants Receivable declined by $2.5 million (-74.2%) to $859,910 as a result of fewer grants during the year. On the other hand, Long-Term Investments increased during the year by $1.8 million as asset allocation into fixed income securities helped the portfolio. Property and Equipment increased by $180,236 (1.3%) to $13.9 million due to capital purchases related to upgrading the ITTS department’s technical capabilities, in addition to furniture and fixture related to the Choice property purchase.

Total Liabilities

total liabilities

Total liabilities for the year declined by $3.5 million (-8.6%) to $37 million. The major change occurred in deferred revenue, which declined by $3.3 million (22.4%) to $11.5 million, primarily related to a reduction in grants and awards ($2.2 million) and conference registration ($855,356). Also lower were accounts payable ($517,459), which reflects lower accruals related to payroll expenses and Long-Term Debt ($304,140) as loan obligations were satisfied during the year. Significant increases occurred in accrued liabilities ($370,377), the current portion of LTD ($175,681), and postretirement benefits ($111,727).


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Net Asset Balances

As a result of the above, net assets for the year increased by $3.1 million (11.8%) to $29.7 million. The change was a result of a stable level of assets and a significant reduction in deferred revenue of $3.2 million.

General Fund

Revenues for fiscal 2010 totaled $26.4 million compared to $27 million in fiscal 2009. This represents a decline of $541,856 (-2.0%) during the year when compared to last year. The reduction was essentially in four areas: 1. Meetings and conferences ($205,882) as a result of lower registration and exhibit fees, advertising and commissions; 2. Products and promotions ($168,646) due to lower material sales as library budgets were negatively impacted during the year; 3. Interest and dividends ($205,381) from lower interest rates; and 4. Miscellaneous ($275,457) from lower royalty income. These reductions were slightly offset by gains in Publishing related to growth in ALA Editions ($336,852) as a result of a strong frontlist, innovative digital products, and increased outreach to the international market. Also contributing were gains in dues ($48,944) and contributions ($107,094).

Expenses declined by $320,533 (-1.2%) to $26.4 million. The decline, both functionally and in terms of activity, was related primarily to Publishing and Meetings and Conferences. Publications, primarily through Products and Promotions ($255,943), declined by $286,099 (-9.0%) to $2.9 million as production was adjusted to meet expected revenue projections. Meetings and Conferences expenses were down by $125,845 (-3.9%) to $3.1 million due to lower use of professional services ($97,344) and facilities rental ($146,040) at the Annual Conference in Washington, D.C. Note that these reductions were offset by slightly higher expenses at the Midwinter Meeting in Boston ($96,228). Other offsets included increases in payroll ($213,326) and general operating ($2,182).

As a result of the above, net revenue for the year was essentially break-even with a minimal loss of ($8,027). This total is $221,323 less than FY 2009. Note that the Midwinter Meeting and the Annual Conference generated $1.2 million in net revenue, while Publishing generated net revenues of $976,498 for a total of $2.2 million to support ALA member-related activities.

Division Fund

Division revenues for the year increased by $2 million (14.8%) to $15.8 million, as there were two national division conferences during the year compared to only one in FY09. As a result, revenue from Meetings and Conferences was up by $2.3 million. Both PLA and AASL had successful conferences, which generated additional revenue of $3.1 million and $1.6 million respectively. Offsetting the gain was a decline in dues of $95,191 (-3.4%) as division personal membership was down 1,019 members to 53,324 (-1.9%). Reductions were also experienced in Contributions ($79,399), Miscellaneous ($89,375), and Publishing activities ($12,322).

Division expenses for the year increased by $443,615 (3.2%) to $14.4 million. The increase can partly be attributed to the number of national conferences held during the year, as reflected in higher travel expenses ($211,743), higher Publications expenses ($218,164), primarily in ALTAFF ($109,381), and higher overhead ($509,723). It should also be noted that ALTAFF ($57,757) and ASCLA ($24,711) received a total of $82,468 in small division support.

Round Tables

Round tables’ revenue increased during the year by $38,228 (10.4%) to $405,180, while expenses declined by $90,773 (-27.3%) to $332,867. The result was an increase in net revenue of $129,001 to $163,086. It should be noted that the Ethnic and Multicultural Information Exchange Round Table accounted for 53.8% of the round tables' net revenue at $87,671 as a result of strong CSK seal sales and great participation in the CSK breakfast., in addition to the International Relations Round Table ($12,613) and the Federal and Armed Forces Libraries Round Table ($12,654). All of the round tables ended the year with a positive net asset balance which totaled $967,440.

Plant Fund

The Plant Fund consists of building operations and maintenance expenses and depreciation for the headquarters buildings at 40 and 50 East Huron Street and the Washington Office. Operating expenses related to cleaning services, insurance, accounting, and administrative services totaled $1.3 million, while depreciation-related expenses increased/declined slightly to $475,738. The result was a general fund plant fund transfer of $1.7 million, which is approximately the same as in FY09.

Long-Term Investment Fund—Endowment

The investment net asset balance increased during the year from $29.4 million to $31.2 million. This was a gain of $1.8 million or 6.2%, as the portfolio benefited from an overweighting in fixed income securities during the year and a general recovery in the markets. Although interest and dividends were down slightly in FY 2010 ($856,132 vs. $942,331), realized gains saw a significant turnaround (-$3.6 million to $1.9 million).

ALA’s portfolio remains conservative and defensive in nature. However, the Trustees constantly monitor the markets and have successfully adjusted the portfolio to take advantage of the prevailing conditions, i.e., overweighting to fixed income securities during the year.

ALA-APA

The ALA-APA reported revenues of $155,171 compared to $154,703 in fiscal 2009. This represents a gain of $468 (0.3%). Significant positive changes occurred during the year in Meetings and Conferences, where the certification programs—CPLA and LSSCP—realized higher participation rates in each program. Offsetting changes included lower results in the sale of materials ($12,835) and in contributions ($13,776).

Total expenses declined during the year by $63,890 (-37.6%) to $106,057. As noted in previous communiqués regarding the APA, expenses were monitored closely throughout the year in order to match expected revenues as much as possible, i.e., expenses were adjusted to match expected revenues. As a result, certain expected activities were not undertaken. Reductions were realized across the board. Most of the decline in expenses was in payroll ($26,244), where the director’s position was turned into a 0.6 FTE position and the assistant’s position was reduced to a 0.5 FTE position. The balance of each position was moved to support the IMLS grant activity in the Office for Research and Statistics and HRDR respectively. Outside Services were down ($10,387) as publication related activities, specifically related to the generation of fewer salary surveys during the year.

As a result of the above activities the year ended with its first positive net revenue ($49,114) compared to a loss of ($15,244) in FY09 resulting in a negative net asset balance of ($214,557). As a result of this positive results, the ALA-APA was in a position to not only make its budgeted interest payment, but also a principal payment of $10,000 toward the $275,000 loan.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Total Preliminary Budget

The Total ALA FY 2011 budgeted revenues, which includes the General Fund, Divisions, Round Tables, Plant Fund, Grants and Awards and the Long-Term Investments, are $46,163,851 as compared to the FY 2010 budget of $54,095,645. The year-to-year reduction of $7,931,794 or 14.7% reflects lower revenue estimates related to lower grants and awards projections, one division national conference as well as reduced General Fund revenue targets. The total ALA FY 2011 expenses are $47,225,658 as compared to the FY 2010 expenses of $54,425,736. The total ALA budget reflects expenses exceeding revenue by $1,061,807 due to timing of divisional conference activities and lower grants and awards expenses.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Total ALA FY11 Budgeted Revenues

ala general fund budgeted revenues

Dues

Dues income, which is budgeted at $6,287,800, represents an increase of $294,400 compared to the FY 2010 projections. The increase is a function of the annualized organizational dues increase effective in FY 2010, which will not be realized until FY 2011. Further it is assumed that membership will fall 2.5% year to year at 55,000 members on the roster. Note: Refer to the Communications and Member Relations overview for an analysis of membership levels. It is also expected that organizational membership levels will be off by 10% due to the rate increase but will generate $315,000 additional income.

Publishing

Revenues from the Publishing department are budgeted at $11.3 million. This compares to Association-wide publishing of $17.2 million. Sale of materials, which includes sale of books, is budgeted for a total of $4,490,510 as compared to the FY 2010 budget of $4,874,525. ALA Editions book sales are budgeted at $2,793,466 as compared to $2,674,565 in FY 2010 projections. A total of 36 front list titles are projected for release as compared to 34 in FY 2010. New revenue opportunities are being implemented, including SLN re-launch, RDA, ancillaries and single Kindle ready PDFs. Graphics sales are budgeted to reach $1,491,982 which represents a $491,947 reduction compared to the FY 2010 budget. FY 2010 projections of $1,495,722 reflect the impact of the downturn in Library and individual purchases. Subscriptions are budgeted at $2,434,053, as compared to $2,763,884 in FY 2010. Subscription revenue is a function of Booklist, Booklist Online, and Book Links. Booklist Online subscription revenues are anticipated to be slower than planned, but site usage has increased steadily. Booklist print subscriptions have fallen off steadily. Bundling print and online subscriptions to strengthen online usage is planned. Advertising income is projected to decrease to $3,511,532, which is $302,764 less than the FY 2010 approved budget. Booklist advertising is budgeted to reach $1,979,351, which is slightly higher than FY 2010 projections of $1,903,596. Many key advertisers are coming back into the market as the economy picks up. Other sales include mail list rental, RDA subscription sales, Online Guide to Reference subscription sales, and non-catalog product sales at the ALA Store, and are projected to be $867,624, as compared to $505,229 in FY 2010 budget, with an increase of $362,395.

Products and Promotions (Graphics)

Graphics sales are budgeted to reach $1,491,982, which represents a $491,947 reduction compared to the FY 2010 budget. FY 2010 projections of $1,495,722 reflect the impact of the downturn in Library and individual purchases. The Read design studio products and the Read DVD are positioned to generate moderate sales.

Grants and Awards

The FY 2011 Grants and Awards budget is $3,436,271, which is $5,523,267 less than the FY 2010 budget. Grants and Awards include ongoing projects, projects for which ALA has received notification of funding, and $864,000 projected grants to be funded. Several large grants, including the Gates grants, are winding down and account for the decrease. There will be other grants approved and they will be included in the summer version of the budget.

Meetings and Conferences

Revenues for meetings and conferences, registration fees and exhibits, space rental, and meal functions are budgeted at $6,786,950, which is a $783,850 decrease from the FY 2010 budget. The Annual Conference will be held in New Orleans and Midwinter Meeting will be held in San Diego. The FY 2011 budget reflects revenues for exhibits sales at $4,051,500 and registration fees at $2,677,750. There are no planned increases for registration or exhibit fees in FY 2010. Projections for the New Orleans Annual Conference registration attendance is 9,750 which is 4,700 less than the Washington, DC estimate. The San Diego Midwinter Meeting attendance is currently budgeted at 5,800 as compared to the Boston budgeted attendance of 6,300. Actual Boston attendance was approximately 6,500. Both Annual and Midwinter exhibit square footage are budgeted to decrease slightly to 140,440 and 80,265 respectively for a combined reduction of 24,975 square feet. There will be continued emphasis of the value of the conference made to the exhibitors. The virtual conference will be continued.

Long-Term Investments (Interest Income)

The Long Term Investment fund has budgeted revenue of $1,166,689, which includes $491,569 of interest and dividends and $690,870 of capital gains. The net revenue includes the potential interest transfer from the Endowment Fund to the General Fund, in accordance with Policy 8.5.1, which would be $77,727.

Miscellaneous

Miscellaneous income, which includes donations, interest dividends and royalties, is $2,444,014 as compared to FY 2010 of $2,487,371, which reflects a decrease of $43,357 or 1.7%.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Total ALA FY11 Budgeted Expenses

ala general fund budgeted expenses

Payroll and Related

Payroll and related expenses of $13,705,436 represent 51.1% of the total expense budget, as compared to 52.6% last year and is $1,061,147, or 7.2% less, than FY 2010 budget. Salaries are budgeted to decrease by $1,061,147, or 7.2%, due in part to a total of 16.992 unfunded FTE. The salary and benefits decrease related to the unfunded FTE total $812,978. Publishing has 4.8 unfunded FTE, Accounting and Staff Support Services has 2.542 unfunded FTE, Member Programs and Services has 5.4 unfunded FTE, Communications has 2.5 unfunded FTE, Human Resources has 1.0 unfunded FTE, and OITP has .75 unfunded FTE, for a total of 16.922 unfunded FTE totaling $812,978. The preliminary budget does not include a salary increase at this time.

Outside Services

Outside Services are budgeted at $3,427,896, which increased by $755 from the FY 2010 budget.

Travel and Related

Travel and related expenses are budgeted at $1,160,518 which decreases by $87,670 or 7.0%. Travel expense is budgeted to decrease for Annual Conference (New Orleans) by $27,730, as compared to the Washington, DC conference. The Midwinter Meeting (San Diego) is budgeted to decrease by $11,720 compared to Boston.

Meetings and Conferences

Meetings and Conferences expenses are budgeted at $2,816,761, a decrease of $486,621 or 14.7%. Facilities rent, exhibits expense, and audio equipment are budgeted to decrease by $95,050 at Midwinter and $321,492 at Annual Conference.

Publication Related

Publication related expenses are budgeted at $2,953,266, $479,050 or 14% less than FY 2010. The reduction is mainly due to the reduction in expenses related to printing, order processing, and lower cost of sales.

Operating Expenses

Operating Expenses are budgeted at $4,348,290, which is an increase of $134,332 or 3.2% due to an increase in depreciation expense ($65,391) and amortization expense ($138,977). Operating expenses include a $90,000 subscription equivalent for organizational members to receive the Library Worklife newsletter offered by the ALA-APA.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Total Division FY11 Budgeted Revenues

ala budgeted division revenues

Dues

Dues revenue for FY 2011 is $2,901,199, which is $158,637 lower than the FY 2010 budget of $3,059,836. Dues income for divisions represents 20.8% of total division revenue.

Publishing and Related

Sales of materials is budgeted at $1,044,991, which represents a $256,988 or 32.6% increase from FY 2010 due to the AASL non-serial publication with an increase of $256,250. Other sales of materials are budgeted at $1,145,830, which is a $144,405 or 11.2% decrease mainly due to sales from the PLA Web-based CE project, with a decrease of $141,200. Subscription sales and Advertising income are budgeted basically flat at $2,299,207 and $1,298,386, respectively.

Meetings and Conference

Meetings and conferences are budgeted to be $3,456,535, which represents a 35.3% decrease, or $1,884,699, compared to FY 2010 due to one division national conference vs. two division national conferences.

Miscellaneous

Miscellaneous sales are budgeted to decrease by 7.8% or $154,089 to $1,815,516, resulting from decreases in donations related to the one national conference.


Treasurer’s Annual Report | FY 2011 Financial Results | Consolidated Statement | Summary of Operations | Statement of Financial Position | Net Asset Balances | Total Preliminary Budget | ALA Budgeted Revenues | ALA Budgeted Expenses | Division Budgeted Revenues | Division Budgeted Expenses | Roundtable Budgeted Revenues | Roundtable Budgeted Expenses


   

Total Division FY11 Budgeted Expenses

ala total budgeted division expenses

Payroll and Related

Payroll and related expenses of $13,705,436 represent 51.1% of the total expense budget, as compared to 52.6% last year and is $1,061,147, or 7.2%, less than FY 2010 budget. Salaries are budgeted to decrease by $1,061,147, or 7.2%, due in part to a total of 16.992 unfunded FTE. The salary and benefits decrease related to the unfunded FTE totals $812,978. Publishing has 4.8 unfunded FTE, Accounting and Staff Support Services has 2.542 unfunded FTE, Member Programs and Services has 5.4 unfunded FTE, Communications has 2.5 unfunded FTE, Human Resources has 1.0 unfunded FTE, and OITP has .75 unfunded FTE, for a total of 16.922 unfunded FTE totaling $812,978. The preliminary budget does not include a salary increase at this time.

Outside Services

Outside Services are budgeted at $3,427,896, which increased by $755 from the FY 2010 budget.

Travel and Related

Travel and related expenses are budgeted at $1,160,518, a decrease of $87,670, or 7%. Travel expense is budgeted to decrease for Annual Conference (New Orleans) by $27,730, as compared to the Washington, DC conference. The Midwinter Meeting (San Diego) is budgeted to decrease by $11,720 compared to Boston.

Meetings and Conference

Meetings and Conferences expenses are budgeted at $2,816,761, which decreases by $486,621 or 14.7%. Facilities rent, exhibits expense and audio equipment are budgeted to decrease by $95,050 at Midwinter and $321,492 at Annual Conference.

Publication Related

Publication related expenses are budgeted at $2,953,266 and is $479,050, or 14% less than FY 2010. The reduction is mainly due to the reduction in expenses related to printing, order processing, and lower cost of sales.

Operating Expenses

Operating Expenses are budgeted at $4,348,290, which is an increase of $134,332, or 3.2%, due to an increase in depreciation expense ($65,391) and amortization expense ($138,977). Operating expenses include the $90,000 subscription equivalent for organizational members to receive the Library Worklife newsletter offered by the ALA-APA.

Overhead

Overhead recovery for the General Fund is expected to be $2,014,964, as compared to $2,804,162 in FY 2010, which represents a $789,198 decrease. The primary reason for the decrease is due to one division national conference in FY 2011. Divisions are budgeted to contribute $1,473,637 in overhead as compared to $1,896,562 in FY 2010, which is a $422,925 decrease. Publishing and Conference Services overhead will decrease by $338,481 due to lower revenue targets. The FY 2009 indirect cost study results in the overall composite rate of 26.1%.


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Total Roundtable FY11 Budgeted Revenues ($367,115)

ala total budgeted roundtable revenues


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Total Roundtable FY11 Budgeted Expenses ($345,725)

ala budgeted roundtble expenses