AASL Bylaws

Adopted June 1997, Revised May 2003, Revised May 2012

Article I. Name

The name of this organization shall be the American Association of School Librarians, a division of the American Library Association.

Article II. Purpose

The purpose of the AASL is to advocate excellence, facilitate change, and develop leaders in the school library field.

Article III. Membership

Any member of the ALA may become a member of the AASL by designating this membership upon payment of dues. Any member of the AASL is eligible for membership in any one or more of the sections and may designate such membership upon payment of dues.

Article IV. Officers

Section 1. Officers

The officers of the AASL shall be a president, a vice-president/president-elect, treasurer and the immediate past president.

Section 2. Terms

The president and the president-elect shall be members of the AASL and shall serve in their respective positions for a one-year term. The president-elect shall succeed to the presidency upon completion of the term of office as president-elect. The treasurer shall be a member of the AASL and shall serve for a three-year term.

Section 3. Duties

The president shall preside at all of the AASL meetings, including those of the AASL Board of Directors. This officer shall serve as an ex-officio member of all of the AASL committees except the Nominating Committee, with a right to vote only in case of a tie. The president shall perform other duties designated by the membership or the Board and shall represent the AASL or designate a representative to other organizations. This officer shall report annually to the AASL membership.

The president-elect shall perform the duties of the president in the absence or incapacity of the president. The President-elect shall perform other duties designated by the Board.

The treasurer shall serve as chair of the Budget committee and serves as the members' advocate in the budgetary process. This officer shall report annually to the AASL membership.

Section 4. Vacancies

If the office of president becomes vacant, the president-elect shall become president completing that term of office prior to serving the following term as president. All other vacancies shall be interim appointments made by the president with the approval of the AASL Board of Directors until the next election when the unexpired term(s) will be filled.

Article V. Nominations and Elections

Section 1. Eligibility of Candidates

All candidates for the AASL offices must be personal members of AASL.

Section 2. Leadership Development Committee

A committee of five (5) or more members shall be appointed by the AASL president-elect. No member of the AASL Board of Directors shall be a member of the Leadership Development Committee.

Section 3. Nominations by Committee

The Leadership Development Committee shall prepare a slate that includes the names of two or more candidates for each vacant position. The Leadership Development Committee shall present the slate of candidates for approval by the AASL Executive Committee.

Section 4. Nominations by Petitions

A candidate may be nominated by a petition signed by twenty-five (25) AASL members. This petition, together with the written consent of the nominee, shall be filed in the AASL office by February 1. The names of candidates so nominated by petition shall be added to the official ballot.

Section 5. Elections

Elections shall be conducted annually by mail which shall be deemed to be by postal service or electronic means as determined by the ALA executive director. Ballots shall be placed before each AASL member with the official ALA ballot. A plurality of all legal votes cast shall be necessary to elect a candidate. Votes shall be counted and certified by the ALA Election Committee. In the case of a tie vote, the successful candidate shall be determined by lot conducted by the ALA Election Committee.

Section 6. Promotional Materials for Candidates

Promotional materials for AASL candidates distributed to AASL members must show name, address and affiliation of the individual or group sponsoring the candidate and providing financial underwriting for the production and distribution of the material. Distribution of promotional materials for AASL candidates are made in accordance with Guidelines for Participation in AASL Elections.

Article VI. Meetings (of members)

Section 1. Annual Membership Meeting

The Annual Membership Meeting of the AASL shall be held in conjunction with the Annual Conference of ALA.

Section 2. Special Meetings

Special meetings of the AASL may be called at other times by the AASL president, the AASL Board of Directors, or upon petition of one hundred (100) AASL members. At least a thirty (30) day notice shall be given to the AASL membership for a special meeting. Only the business specified in the notice shall be transacted.

Section 3. Quorum

One hundred AASL members shall constitute a quorum.

Article VII. Board of Directors

Section 1. Members

The AASL Board of Directors shall be composed of the president, president-elect, treasurer, past president, regional directors, a representative of each section, the AASL representative to ALA council, and two at-large members and the Executive Director. The Executive Director shall be without vote.

Section 2. Duties

The AASL Board of Directors shall set annually the AASL priorities, goals and budget.

Section 3. Reports

Action taken by the AASL Board of Directors shall be reported at the annual membership meeting of AASL. Any action of the Board may be reconsidered by the AASL membership.

Section 4. Regional Directors

The membership of the AASL shall elect one director from each of the geographical regions which has been established by the AASL. A regional director shall be elected for each region every three years to serve a three year term. They shall serve as voting members of the AASL Board of Directors.

Section 5. Section Representative

The membership of each section shall elect one representative. Each shall serve as a voting member of the Board of Directors. The representative shall be elected for overlapping three-year terms, one third being elected each year.

Section 6. Meetings

Meetings of the AASL Board of Directors shall be held as part of the Annual Conference of ALA, during the Midwinter Meeting of the ALA and at other times at the call of the president. The Board may conduct its business though mail vote, telephone conference calls, or by electronic means. Such actions shall be reported and recorded at the next regularly scheduled Board meeting.

Section 7. Quorum

A majority of the voting members of the AASL Board of Directors shall constitute a quorum.

Article VIII. Executive Committee

Section 1. Members and responsibilities

The Executive Committee of the AASL Board of Directors shall consist of the president, the president-elect, the treasurer, the immediate past president, the AASL division councilor, and one member elected on an annual basis by the Board of Directors. The Executive Director serves as ex-officio and is a non-voting member. Its role shall be restricted to acting on policy and fiscal issues requiring action between meetings of the Board.

Section 2. Executive Director

The Executive Director shall administer the policies of the AASL under the direction of the AASL president and shall be responsible for the operation of the AASL office. The Executive Director shall be appointed by the Executive Director of the ALA with the concurrence of the AASL Board of Directors.

Section 3. Meetings

Meetings of the AASL Executive Committee shall be held as part of the Annual Conference of the ALA, during the Midwinter ALA Meeting and other times at the call of the AASL president.

Section 4. Quorum

A majority of the members of the AASL Executive committee eligible to vote shall constitute a quorum.

Article IX. Committees

Section 1. Establishment

The AASL Board of Directors is empowered to establish and disband the AASL committees. Additional committees may be established at any time by the president with the approval of the Board.

Section 2. Members

All members of the AASL committees and the AASL representative to joint committees shall be personal members of the AASL. Committee members are appointed by the AASL president or president-elect as appropriate.

Section 3. Standing Committees

Standing Committees shall be established to carry on the continuing work of AASL.

Section 4. Special Committees

Special committees, with specific charges to be completed by designated times, may be established at any time by the AASL president with the approval of the AASL Board of Directors or by request of the AASL membership. The life of each special committee shall be limited to two years unless the Board designates otherwise at the time the committee is established or in response to the committee's written petition for extension.

Section 5. Responsibilities and Duties

The responsibilities and duties of each committee shall be defined in written form, approved by the AASL Board of Directors and recorded in the office of the AASL.

Article X. Finance

The Executive Director, in consultation with the AASL Executive Committee acting as the Budget Committee, shall be responsible for preparing and presenting the budget for approval by the AASL Board of Directors. The AASL Financial report shall be presented to the AASL members at the Annual Membership Meeting.

Article XI. Affiliated Organizations

Section 1. Affiliate

Any state-wide, territorial, District of Columbia, or multi-state regional organization whose purposes are compatible with those of AASL as verified by the organization's Constitution or Bylaws, which hold regular conferences or meetings and has a systematic channel of communication with its members and whose membership includes 25 personal members of AASL or with ten percent of the organization's membership, whichever is smaller; may, on request and upon approval of the AASL Board of Directors, become affiliated with the AASL as an affiliate. The president and representatives of the affiliate must be personal members of the AASL.

Section 2. Affiliate Assembly

The Affiliate Assembly shall be composed of two voting representatives from each affiliate.

The purposes of the Affiliate Assembly are to provide a channel of communication for reporting concerns of the affiliated organizations and their membership to the AASL Board of Directors; to facilitate discussion of activities and concerns of the AASL as reported by the AASL president, Executive Director and Board of Directors; and to report the actions of the AASL to the Affiliates.

The Affiliate Assembly shall establish its own policies and procedures in keeping with the Bylaws of the AASL, and with the approval of the AASL Board of Directors. The Affiliate Assembly will elect a Chair, Chair-Elect, and Secretary. Standing committees, needed to support the governance and unique responsibilities of the Affiliate Assembly, may be appointed.

The Affiliate Assembly shall meet during the Annual Conference of ALA.

Article XII. Sections

Section 1. Establishment

Any group of at least twenty-five members of AASL, who represent a special field of activity clearly distinct form that of any existing section, may organize a section upon recommendation of the AASL Board of Directors.

Section 2. Organization

Each section shall establish its own policies and procedures in keeping with the Bylaws of the AASL and with the approval of the AASL Board of Directors. Each section shall elect a chair, chair-elect, secretary, and a representative to the AASL Board of Directors. Standing committees, needed to support the governance and unique responsibilities of the section, may be appointed.

Section 3. Membership

Membership in a section shall be open to members of the AASL who are interested in the activities of the section, upon payment of dues.

Section 4. Dissolution

Sections may be dissolved upon recommendation of the AASL Board of Directors.

Article XIII. Interest Groups

Section 1. Establishment

Any group of ten or more members of the AASL interested in discussing common concerns which fall within the purpose of the AASL, but which are not the responsibility of a single AASL section or committee, may form an interest group upon written petition from the interest group and approval by the AASL Board of Directors.

Section 2. Organization

Each interest group shall elect a chairperson at its meeting during the Annual Conference of ALA. The chair shall keep a list of the members of the group, be responsible for all communications with them, preside at meetings of the group, and file a written report with the president of the AASL after each meeting. An interest group may meet to discuss common problems and concerns; establish a means of communication among members; and recommend action to the AASL Board of Directors. However, the interest group may incur no expenses except as authorized, and make no policy.

Section 3. Membership

Membership in an interest group shall be open to members of the AASL who are interested in the concerns of the group.

Section 4. Dissolution

An interest group may be dissolved at its request by the AASL Board of Directors, and shall be dissolved if it becomes inactive or fails to comply with the provisions of this article.

Article XIV. Amendments

Section 1. Notice

Amendments to these Bylaws may be proposed by the AASL Board of Directors, by the AASL Bylaws committee, by the governing bodies of the AASL Sections, or by petition signed by twenty-five AASL members. Proposed amendments shall be presented in writing to the AASL Executive Director. They shall then be referred to the Bylaws committee.

The text of any proposed amendment shall be published in an official AASL publication thirty (30) days or more prior to the date of the mailing of the ballot by postal or electronic means or shall be mailed by postal service or electronic means to each AASL member forty five (45) days prior to the closing of the balloting.

Section 2. Adoption and Amendment

These Bylaws may be adopted or amended by a two-thirds majority vote of the AASL members voting by mail ballot by postal service or electronic means. Amendments become effective immediately following a favorable ballot, unless otherwise specified.