ALA

Coping with Challenges

Strategies and Tips for Dealing with Challenges to Library Materials


 
| Top | INTRODUCTION | Contributors | COMMUNICATING EFFECTIVELY | One on One | Dealing with the Media | More Tips | It's Not Just What You Say | Sample Questions and Answers | Key Messages | PUBLIC LIBRARIES | Tips for Directors | Tips for Trustees | Tips for Children's and Young Adults Librarians | SCHOOL LIBRARIES | Applying the Principles of Intellectual Freedom | Protecting Students and Staff with a Materials Selection Policy | Preparing for Challenges | Helping Everyone Understand the Reconsideration Process | SUPPORT GROUPS | ALA RESOURCES | Selection Aids | Videotapes | Other | Bottom |
 

Introduction

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Libraries are often challenged by individuals and groups concerned about the availability of a wide variety of library materials to everyone.

Addressing these challenges requires a balance of carefully crafted library policy, knowledge and understanding of intellectual freedom principles, and sensitivity to community needs and concerns. It also requires effective communication.

This tip sheet has been prepared by the American Library Association (ALA) to help you plan for and deal with such challenges. It can help you educate library staff and trustees, inform the public and work with the media. Some tips are specific to a type of library or service, while others are for general use.

The ALA Office for Intellectual Freedom has information and resources to assist you at any stage of a challenge. Established in 1967, the office is charged with implementing ALA policy on free access to libraries and library materials. The goal is to educate librarians and the general public about the importance of intellectual freedom in libraries.

Other ALA offices and divisions also provide assistance. See the ALA Resource List provided or call the toll-free ALA Member Line: 800-545-2433. Extensions and e-mail addresses are listed below.

Contributors

ALA Library and Research Center, library@ala.org, ALA Library, ext. 2153

ALA Office for Intellectual Freedom, oif@ala.org, OIF, ext. 4223

ALA Public Information Office, pio@ala.org, PIO, ext. 5044

American Association of School Librarians, aasl@ala.org, AASL, ext. 4836

American Library Trustees & Advocates, alta@ala.org, ALTA, ext. 2161

Association for Library Service to Children, alsc@ala.org, ALSC, ext. 2163

Public Library Association, pla@ala.org, PLA, ext. 5025

Young Adult Library Services Association, yalsa@ala.org, YALSA, ext. 4391

Published by the
American Library Association
50 E. Huron St.
Chicago, IL 60611
E-mail: ala@ala.org
© 1999

Communicating Effectively

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A few simple communication techniques can go a long way toward defusing emotion and clearing up misunderstanding. Make sure your staff is trained in procedures for handling complaints and understands the importance of treating all people with respect. The goal is to resolve complaints informally whenever possible.

One on one

Dealing with the media

When a challenge occurs, realize this may attract media attention. How effectively you work with the media may well determine how big the story becomes and will help to shape public opinion.

Some suggestions:

More tips

The following tips apply both when dealing with the media and when speaking to other audiences—community groups, trustees, staff:

It’s not just what you say

How you look and the tone of your voice can be as important as what you say—especially on radio and TV or before a live audience.

You want to sound and look professional, but also friendly and approachable. Studies have shown audiences are more likely to trust and believe you if they like how you look and sound.

Don’t panic if you misspeak. Simply say “I’m sorry, I forgot what I was going to say.” Or, “I’m sorry I was confused. The correct number is...” To err is human, and audiences are very forgiving of those who confess—but don’t agonize over—their mistakes.

Sample questions and answers

The following questions provide sample language to use when answering questions from the media and other members of the public. You will want to personalize your remarks for your library and community. Remember, keep it simple. Keep it human.

What is the role of libraries in serving children?
The same as it is for adults. Libraries provide books and other materials that will meet a wide range of ages and interests. Many libraries have special areas for children and teenagers. They also have many special programs, such as preschool storyhour, movies, puppet shows, term paper clinics. In fact, more children participate in summer reading programs at libraries than play Little League baseball!

Why don’t libraries restrict certain materials based on age like movie theaters or video stores?
Movie theaters and video stores are private businesses and can make their own policies. Libraries are public institutions. They cannot limit access on the basis of age or other characteristics. Our library does provide copies of movie reviews and ratings, and we encourage parents to use them in guiding their children’s library use.

How do libraries decide what to buy?
Every library has its own policies, which are approved by its board. Our library has adopted the Library Bill of Rights. We also have a mission statement that says our goal is to serve a broad range of community needs. Librarians are taught as part of their professional education to evaluate books and other materials and to select materials based on library policies.

What is the Library Bill of Rights?
The Library Bill of Rights is a policy statement adopted by the American Library Association to protect the right of all library users to choose for themselves what they wish to read or view. The policy is more than 50 years old and has been adopted voluntarily by most libraries as a way of ensuring the highest quality library service to their communities.

Does that mean a child can check out Playboy or other materials intended for adults?
We believe in freedom of choice for all people but we also believe in common sense. It would be extremely unusual for a young child to check out that type of adult material. Most libraries are designed with special areas for children and teenagers. And there are librarians to provide assistance. We also provide suggested reading lists to help them make appropriate choices. Our goal is to provide the best possible service for young people, and we are very proud of what we offer. If you haven’t been to our library recently, we encourage you to come and see for yourself!

What should I do if I find something I don’t approve of in the library?
Libraries offer a wide range of materials, and not everyone is going to like or approve of everything. If you have a concern, simply ask to speak to a librarian. We do want to know your concerns, and we’re confident we have or can get materials that meet your needs. The library also has a formal review process if you wish to put your concern in writing.

What does the library do if someone complains about something in its collection?
We take such concerns very seriously. First, we listen. We also have a formal review process in which we ask you to fill out a special form designed to help us understand your concerns. Anyone who makes a written complaint will receive a response in writing.

What can parents do to protect their children from materials they consider offensive?
Visit the library with your children. If that’s not possible, ask to see the materials your children bring home. Set aside a special shelf for library materials. If there are materials on it you don’t approve of, talk with your children about why you would rather they not read or view them. Most libraries provide suggested reading lists for various ages. And librarians are always glad to advise children and parents on selecting materials we think they would enjoy and find helpful.

I pay tax dollars to support the library. Why shouldn’t I be able to control what my kids are exposed to?
You can control what your children are exposed to simply by going with them to visit the library or supervising what they bring home. The library has a responsibility to serve all taxpayers, including those you may not agree with—or who may not agree with you. We believe parents know what’s best for their children, and each parent is responsible for supervising his or her child.

Key messages

When responding to a challenge, you will want to focus on three key points:

These simple, but sometimes overlooked essentials, are the bulwark against challenges.

Public Libraries

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An ounce of prevention is worth a pound of cure. Make sure all library staff and board members understand the library’s policies and procedures for dealing with challenges. Provide customer service and other human relations training that will help staff deal effectively with sensitive matters.

Tips for directors

Tips for trustees

Tips for children’s and young adult librarians

School Libraries

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School librarians play a key role in making sure that students have the broad range of resources and ideas they need to develop critical thinking skills. Challenges to materials provide a “teachable moment” that can help you build understanding and support for the principles of intellectual freedom, including First Amendment rights, student rights of access and professional ethics.

Applying the principles of intellectual freedom

Protecting students and staff with a materials selection policy

Preparing for challenges

Helping everyone understand the reconsideration process

Support Groups

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In addition to the ALA offices and divisions listed earlier, the following organizations are sources of support. (See also First Amendment Advocates.)

American Civil Liberties Union (ACLU)
132 West 43rd Street
New York, NY 10036
212-944-9800
A public interest organization dedicated to protecting civil rights and preserving the First Amendment concepts of religious liberty, separation of church and state, and freedom of expression.

Freedom to Read Foundation (FTRF)
50 East Huron Street
Chicago, IL 60611
312-280-4226
A foundation that promotes and defends the First Amendment right of free expression, particularly through library collections. The foundation also provides legal counsel and other support for libraries and librarians suffering injustices due to their defense of freedom of speech and of the press.

Institute for First Amendment Studies
P.O. Box 589
Great Barrington, MA 01230
413-528-3800
A research organization dedicated to protecting First Amendment freedoms, with particular emphasis on the separation of church and state.

National Coalition Against Censorship
275 Seventh Ave.
New York, NY 10001
212-807-6222
A coalition of national, non-profit organizations dedicated to fighting censorship.

People for the American Way
2000 M Street NW, Suite 400
Washington, DC 20036
202-467-4999
A public interest organization that provides legal and technical assistance to educators and parents facing censorship challenges in their communities and schools.

Support for Learning and Teaching of English
National Council of Teachers of English

1111 W. Kenyon Road
Urbana, IL 61801-1096
217-328-9645
An educational organization that provides information and support to teachers, school administrators or others facing challenges to curriculum materials.

ALA Resources

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The Library Bill of Rights and other free materials can be obtained from the ALA Office for Intellectual Freedom. Many of these documents are available on the OIF home page.

To order other ALA materials, call 800-545-2433, press 7, or fax: 312-836-9958. Or, use the appropriate extension where listed.

American Library Trustees & Advocates. Trustee Voice. 4 issues/year. Chicago: ALA. Free for ALTA members.

Doyle, Robert P. Banned Books: 1999 Resource Book. Chicago: ALA, 1999, $20. Includes a bibliography.

Intellectual Freedom Committee. Newsletter on Intellectual Freedom. Bi-monthly. Chicago: ALA, $40/year.

Office for Intellectual Freedom (OIF). Hit List: Frequently Challenged Books for Children 2, 2nd Edition. Chicago: ALA, 2002, $25.

Office for Intellectual Freedom. Intellectual Freedom and Censorship Q and A (brochure). OIF. Single copies $2, special prices for bulk orders, OIF, ext. 4223.

Office for Intellectual Freedom. Intellectual Freedom Manual, 6th Edition. Chicago: ALA, 2002, $45.

Office for Intellectual Freedom. Workbook for Selection Policy Writing. Chicago: ALA, 1983. $2.

Penway, Anne, ed. Confidentiality in Libraries: An Intellectual Freedom Modular Education Program. Includes modules on: Policy Development, Technology and Confidentiality, Libraries and the Law, Using the Legislative Process, and Media and Public Relations. Chicago: ALA, 1993. Trainer’s Manual: $99; $15 each for workbooks.

Public Information Office (PIO). Library Advocate’s Handbook. Includes tips for organizing an advocacy campaign, public speaking and dealing with the media. Single copies $2, special prices for bulk quantities. PIO, ext. 5044.

Reichman, Henry F. Censorship and Selection: Issues and Answers for Schools, 3rd Edition. Chicago: ALA, 2001. $35.

Young, Virginia G. The Library Trustee: A Practical Guidebook, 5th Edition. Chicago: ALA, 1995, $40.

Young Adult Library Association. Hit List: Frequently Challenged Young Adult Titles 2, 2nd Edition. Chicago: YALSA, 2002. $25.

Selection aids

Association for Library Service to Children (ALSC). 101 Books for Children: A Good Place to Start (brochure). 1995. Single copies free from ALSC with SSAE, ext. 2163.

Association for Library Service to Children (ALSC). Building a Home Library (brochure). Chicago: ALSC, 1992. Single copies free from ALSC with SSAE, ext. 2163.

Association for Library Service to Children. How to Raise a Reader (brochure). Single copies free from ALSC with SSAE, ext. 2163.

Association for Library Service to Children(ALSC)/Young Adult Library Services Association (YALSA). Journal of Youth Services in Libraries. 4 issues/year. Free to members. $40/year subscription.

Balay, Robert, ed. Guide to Reference Books, 11th Edition. Chicago: ALA, 1996, $275.

Book Links: Connecting Books, Libraries, and Classrooms. 6 issues/year. Chicago: ALA, $19.95/year subscription. (See www.ala.org/BookLinks/.)

Booklist. 22 issues/year. Chicago: ALA, $69.50/year subscription. (See www.ala.org/booklist/index.html.)

Helmer, Dona J., ed. Selecting Materials for School Library Media Centers, 2nd Edition. Chicago: American Association of School Librarians, 1993. Out-of-print.

Reid, Rob. Children’s Jukebox: A Subject Guide to Musical Recordings and Programming Ideas for Songsters Ages 1 to 12. Chicago: ALA, 1995. Out-of-print.

Richardson, Selma K. Magazines for Children: A Guide for Parents, Teachers, and Librarians, Second Edition. Chicago, ALA, 1991. Out-of-print.

Videotapes

The following videotapes are available on interlibrary loan from your local library or the ALA Library and Research Center.

Controlling the Confrontation, 1989. Tips from media pro Art Lustberg on dealing with the media and other sensitive situations (44 min.). The tape ($99 minus 10 percent ALA member discount) can be ordered from ALA Video/Library Video Network, 320 York Rd., Towson, MD 21204. Telephone: 800-441-TAPE (8273). Fax: 410-887-2091.

Perfecting Presentations, 1992. More tips from Lustberg on how to deliver an interesting and effective presentation (37 min.). The tape ($150 minus 10 percent ALA member discount) includes the book, Podium Power, and can be ordered from ALA Video/Library Video Network, 320 York Rd., Towson, MD 21204. Telephone: 800-441-TAPE (8273). Fax: 410-887-2091.

Other

Media training for librarians is available from ALA. Contact the ALA Public Information Office. Telephone: 800-545-2433, ext. 5044. Fax: 312-944-8520. E-mail: pio@ala.org

For additional assistance with challenges, see Reporting a Challenge.


Links to non-ALA sites have been provided because these sites may have information of interest. Neither the American Library Association nor the Office for Intellectual Freedom necessarily endorses the views expressed or the facts presented on these sites; and furthermore, ALA and OIF do not endorse any commercial products that may be advertised or available on these sites.




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